Client: Property Fund Manager
Portfolio: 30 sites across Australia 
Asset Records: 11,000+ individual assets 
Status: Software purchased and renewed for Year 2 

 

Three Fast Reasons Leaders Lean In 

1. Audit‑ready Scope 1 data — asset‑level refrigerants, fuels, runtime and capacity captured once, trusted everywhere.
2. Proven ROI & trust — Company renewed for a second year, validating ongoing cost savings and compliance confidence.
3. Live, updateable register — no more ageing spreadsheets; data stays current for ESG, risk, insurance, tax depreciation, and maintenance planning. 

 

The Challenge

ESG reporting demands completeness, accuracy and proof. For Scope 1, small data gaps (e.g., missing refrigerant volumes or fuel usage) can derail compliance and undermine stakeholder confidence. Managing this across 30 diverse sites with thousands of assets is impossible to sustain in spreadsheets — data ages daily, and “evidence packs” are hard to assemble and defend. 

 

The Ai Assets Approach

Ai Assets replaced static registers with a live digital asset register designed for ESG. 

Captured at the asset level (examples): 

– Refrigerants: type (e.g., R410A), manufacturer plate, volume/charge
– Fuels: fuel type (diesel, natural gas, LPG, etc.), consumption method
– Usage: operating hours, operating days, seasonal patterns
– Electrical: wattage (kW), capacity (kW/tonnes), duty/standby configuration
– Contextual attributes: location, make/model, serials, photos, condition, criticality 

Governance baked in: Standardised taxonomy, guided forms, field validation, photo evidence, and an auditable change history. Data stays consistent and export‑ready for ESG submissions and internal reviews. 

 

Results & Impact 

• 11,000+ assets across 30 sites digitised into a single, consistent source of truth.
• Scope 1 ready: refrigerant types/volumes and fuel data structured for accurate emissions calculations.
• Evidence on tap: photo‑linked records and history provide defensible audit trails.
• Renewed for Year 2: continued value in reporting, audits and portfolio planning.
• Fewer re‑visits and rework: teams update the live register instead of rebuilding spreadsheets.

Why It Matters Beyond ESG 

Cost: Less manual collation and re‑keying; export‑ready reports reduce reporting effort.
Risk & Insurance: Clear view of critical equipment and refrigerants strengthens risk assessments and insurance disclosures.
Tax Depreciation: Asset‑level records and photos support capital allowances and annual schedules.
Maintenance Management & Planning: Operating hours and capacities inform PM strategies, lifecycle modelling and CAPEX timing.
ESG/Carbon Reporting: Accurate Scope 1 today; structured data foundation for Scope 2/3 linkages tomorrow. 

 

How the Property Fund Manager Works With Ai Assets

1. Capture — mobile workflows guide field teams to collect ESG‑grade attributes (with photos).
2. Validate — rules ensure refrigerant volumes, fuel types and runtimes are present and plausible.
3. Update — when assets are replaced or retrofitted, teams scan and edit on the spot; the register stays live.
4. Report — export‑ready datasets support Scope 1 submissions and internal dashboards. 

 

The Bottom Line 

This Property Fund Manager turned fragmented, ageing data into a continuous, asset‑level record of emissions drivers. With Ai Assets, Scope 1 reporting is faster, cleaner and defensible, and the very same data powers better maintenance, risk, insurance and tax outcomes. That’s why a live asset register beats spreadsheets every day of the year.