Top 3 Fast Facts
- $500K+ Energy Savings Identified
30,000+ outdated light fittings flagged—with instant cost benefit in switching from 72W fluorescent tubes to modern LEDs. - Over 41,000 Issues Resolved
Uncovered 1,000+ compliance risks (including a fire testing lapse in student housing) and 40,000+ maintenance items—now trackable and manageable. - 60x Return on Investment
For an initial $50,000 system cost, the university unlocked over $3 million in potential cost savings, efficiency gains, and risk mitigation.
Background
Managing facilities across a major university is like running a small city. With over 450 properties across multiple campuses, this institution was facing challenges familiar to most in the education sector: aging data, siloed spreadsheets, and reactive maintenance.
They engaged Ai Assets to digitise their entire asset ecosystem and create a live, centralised asset register. The result: complete visibility, powerful cost-saving insights, and risk intelligence like never before.
Key Project Stats
- 300,000+ assets captured across campus
- 30,000+ inefficient light fittings identified
- 1,000+ compliance issues, including major fire safety gaps
- 40,000+ maintenance items flagged
- $50,000 project cost
- 12-week rollout across multiple campuses
The Transformation
Energy Audit Insight – Lighting the Way to $500K+ Savings
30,000+ twin 36W fluorescent light fittings were found across campus.
Calculation:
- Each light uses 72W (2 × 36W)
- LED replacements average 18W = 54W saving per fitting
- 30,000 fittings × 54W = 1.62 MW of energy saved
Assuming 10 hrs/day, 250 days/year, at $0.30/kWh:
$607,500/year in energy savings
(Plus major maintenance cost reductions due to longer LED lifespan)
Compliance Failures Exposed
More than 1,000 compliance issues were identified—including an entire student accommodation building that had not undergone fire system testing for over three years. The risk to life, insurance coverage, and institutional reputation was severe.
Now, every asset has a compliance status, testing record, and photo—tracked in real time.
40,000+ Maintenance Issues Uncovered
From faulty exhaust fans to rusted hydrants and damaged HVAC units—tens of thousands of issues were found and prioritised. These insights empowered the facilities team to shift from reactive firefighting to strategic maintenance planning.
Return on Investment
Initial Investment: $50,000
Immediate Value Delivered:
- $600K in lighting energy savings
- $2M+ in maintenance scheduling and risk reduction
- Major insurance and liability risk mitigation
- Drastic time saved from manual tracking
- Total Project ROI: 60x return
Conclusion
Universities are under increasing pressure to operate efficiently, reduce emissions, and demonstrate regulatory compliance. This project proves how digitisation delivers all three—fast.
With Ai Assets, what was once hidden is now measurable, manageable, and money-saving.
