Our consulting services combine deep on-the-ground property expertise with the power of the Ai Assets platform — capturing, structuring and analysing building data to deliver more accurate, consistent and actionable reporting across every engagement. This digital capability enhances the quality of every report, enabling us to provide deeper insights and stronger outcomes for owners, investors and asset managers across every portfolio type and sector.
Hands-On Experience Meets
Digital Intelligence
We began as building consultants frustrated by clipboards and guesswork — so we built the solution we always wished we had.
OUR SERVICES
End-to-End Property Consultancy, Six Ways We Help
Planned Maintenance & Condition Audits
We deliver detailed planned maintenance and condition audits to help you understand the current state of your assets, identify required remedial works and plan future expenditure with confidence. Using risk-based assessment methods, we prioritise actions that extend asset life, reduce operational risk and support long-term stewardship.
- Risk-based assessment methodology across all building elements
- Identifies remedial works and future expenditure priorities
- Delivered as one-off assessments or structured 1–10 year programs
- Ai Assets platform ensures consistent, high-quality reporting across portfolios
Asset Registers
We develop accurate, structured asset registers that capture the location, condition, lifecycle stage and replacement value of every building asset. Using the Ai Assets platform, we streamline data collection, automate asset categorisation and maintain consistent data structures — ensuring registers remain reliable, scalable and easy to update.
- Location, condition, lifecycle stage and replacement value captured on site
- Supports operational planning, depreciation and CAPEX/OPEX forecasting
- Optional periodic physical audits to maintain data integrity over time
- Scalable from a single building to portfolios of thousands of sites
Technical Due Diligence
Comprehensive assessments for purchasers and vendors seeking a clear understanding of a property’s condition, risks and long-term obligations. Our reports support acquisition modelling, vendor disclosure, risk mitigation and informed investment decisions.
- Assessment of building fabric, structure and services
- Identification of defects, compliance issues and operational risks
- Lifecycle cost forecasting and remediation prioritisation
- Recommendations for further specialist investigations where required
Schedules of Condition
Our Schedules of Condition establish a clear, factual record of a property at the commencement of a lease. Each report combines detailed written descriptions with comprehensive photographic evidence — providing a reliable baseline for managing make-good obligations and minimising end-of-lease disputes for both landlords and tenants.
- Detailed written descriptions with comprehensive photographic evidence
- Assessment of fabric, structure and services most likely impacted during occupation
- Defensible baseline for landlords and tenants throughout the lease term
- Minimises end-of-lease disputes and make-good risk
Make Good Reviews
Our make good reviews assess a tenant’s end-of-lease obligations, identifying required repairs, reinstatement works and associated costs. We review lease documentation, inspect the premises and prepare clear, defensible cost estimates that support negotiation between landlords and tenants.
- Lease documentation review and thorough site inspection
- Clear, defensible cost estimates for reinstatement works
- Specialist consultant engagement where technical input is required
- Assessments aligned with industry standards and commercial expectations
Warranty Period (DLP) Support
We support owners throughout the Defects Liability Period by identifying defects, monitoring contractor obligations and ensuring issues are rectified before the warranty period expires — helping your asset enter its operational phase in optimal condition and protecting your investment from day one.
- Inspections at Practical Completion
- Mid-DLP reviews and end-of-DLP closeout inspections
- Defect identification and contractor obligation monitoring
- Structured handover documentation and issue tracking
Every engagement is enhanced by the Ai Assets platform
Across all of our consulting services, we utilise Ai Assets to capture, structure and analyse building data — delivering more accurate, consistent and high-quality insights than conventional methods. The result is faster reporting, better data integrity and information that stays useful long after the initial engagement.
OUR PROCESS
From Kickoff to Confident Data in Five Steps
A clear, repeatable process means every client gets the same level of accuracy, consistency and rigour — regardless of portfolio size, service type or sector.
01
Discovery & Scoping
We align on service type, sites, asset classes, timelines and any existing data or lease documentation to set clear expectations from the start.
02
Field Collection & Inspection
Our consultants carry out on-site inspections — capturing assets, conditions, defects and photographic evidence directly into the Ai Assets platform.
03
Analysis & QA
Every dataset and report goes through structured quality review — risk-rated, cross-referenced and validated before delivery. No gaps, no guesswork.
04
Report & Handover
You receive clear, structured deliverables — written reports, cost estimates, live data registers or portal access — ready for immediate use.
05
Ongoing Support
Many clients return for periodic audits, DLP monitoring, register updates and lifecycle planning as their assets and portfolios evolve.
WHO WE WORK WITH
Built for the Sectors That Depend on Asset Data
Our consultants understand the compliance, planning and reporting requirements of each sector — so the insights we deliver are immediately actionable, not just accurate.
Local & State Government
Councils need full portfolio visibility for capital works planning, compliance and community reporting across hundreds of diverse facilities — with data that can withstand public scrutiny.
Blue Mountains City Council — 492 facilities digitised for $16,500 instead of $400,000. 24x ROI in the first phase.
Aged Care & Retirement Living
Aged care operators face strict compliance obligations around asset registers, capital maintenance plans and Fair Trading legislation. Our consultants make compliance clear and manageable at scale.
28 Retirement Villages — 295 properties captured in 3 months. 70% faster, 90% lower annual update costs.
Commercial Property & Funds
Property fund managers need technical due diligence, audit-ready ESG data, accurate CAPEX forecasting and live asset condition visibility across multi-site portfolios.
Property Fund Manager — 11,000+ assets across 30 sites. Audit-ready Scope 1 ESG data. Platform renewed for Year 2.
Education & Universities
Large campus estates carry significant maintenance risk when asset data is incomplete or outdated. We help education groups surface compliance gaps and prioritise capital investment with confidence.
Major University — 30,000+ outdated fittings flagged. $500K+ in energy savings identified. 1,000+ compliance issues resolved.
Healthcare & Hospitals
Hospitals require precise, location-verified asset records for maintenance and compliance — especially during DLP periods and construction handovers where ghost assets and data gaps are common.
Queensland Hospital — 75,000+ ghost assets eliminated. 275,000+ verified assets delivered across 8 properties in 2 months.
Data Centres & Infrastructure
Mission-critical environments demand discretion, accuracy and structured QA. Our team has delivered across high-security facilities in Australia and internationally, including complex environments in Japan.
CBRE Japan — high-security data centre verification. “Didn’t just talk the talk, they walked the walk.” — John Flack, APAC Capacity Manager.
CASE STUDIES
Real Projects. Measurable Outcomes.
From a single hospital handover to 2,150 retail stores — here is what our consulting teams have delivered across industries, portfolio types and service engagements.
Asset Registers — Retail
Woolworths Group — Asset Management at Scale
Over 2 million assets captured across 2,150 stores, including during COVID lockdowns, for one of Australia’s largest retail operators — delivered in record time.
2M+Assets captured
2,150Stores covered
Read case study
Condition Audit — Local Government
Blue Mountains City Council — Visibility Across 492 Facilities
Full asset portfolio digitised for $16,500 against a traditional alternative of $400,000 — with full condition data, lifecycle planning and immediate data-driven decision capability.
$384KImmediate savings
24xROI in Phase 1
Read case study
DLP Support — Healthcare
Queensland Hospital — Eliminating Ghost Assets on Handover
A regional public hospital transitioning from construction. Our team removed 75,000+ ghost assets and delivered 275,000+ verified records across 8 properties in two months.
275K+Verified assets
75K+Ghost assets removed
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Technical Due Diligence — Data Centres
CBRE Japan — High-Security Asset Verification
A mission-critical data centre project requiring precision, discretion and structured QA — delivered seamlessly across international high-security facilities with CBRE.
ZeroSecurity incidents
APACScope
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Asset Registers — Aged Care
28 Retirement Villages — Compliance at Portfolio Scale
A single aged care operator, 295 properties, captured in 3 months with full compliance visibility and a 90% reduction in ongoing annual register update costs.
70%Faster capture
90%Lower update costs
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Condition Audit — Education
Major University — Uncovering $Millions in Hidden Risk
30,000+ outdated light fittings identified, over $500K in energy savings surfaced, and more than 1,000 compliance issues resolved across a major campus estate.
$500K+Energy savings identified
41K+Issues resolved
Read case study
Why Ai Assets Consulting
The Expertise to Get It Right. The Technology to Keep It That Way.
We combine the on-the-ground rigour of experienced building consultants with a platform built specifically to make that data more accurate, more consistent and more useful over time.
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Consultants with real building experience
Our field team has hands-on expertise across HVAC, electrical, hydraulic, structure and building services — they know what to look for and how to assess it accurately in every environment.
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Platform-enhanced accuracy and consistency
The Ai Assets platform automates categorisation, maintains consistent data structures and flags gaps — so every report is reliable not just now, but for every update and audit that follows.
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Defensible, commercially grounded reporting
Whether it is a make good review or a technical due diligence assessment, our deliverables are structured to hold up in negotiations, investment decisions and compliance audits.
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Proven at every scale
From a single lease inspection to 2,150 Woolworths stores — we have delivered across industries, countries and complexity levels with consistent quality and speed.
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Trusted by global organisations
CBRE, Goodman, Woolworths, NSW Government and more have trusted our consulting teams on-site across sensitive, complex and large-scale property and infrastructure engagements.
"Working with Ai Assets on an asset verification project in Japan was seamless. They didn't just talk the talk, they walked the walk. Whether it was kick-off meetings, communication during the project or the QA at the end — it all went as planned, which was a great relief for both CBRE and the end customer."
Get Started
Ready to Know Exactly What You Have?
Whether you need a condition audit, a technical due diligence report, an end-of-lease review or a complete portfolio asset register — our consulting team is ready to scope it with you. No obligation, just a practical conversation.